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Bank and Credit Card Reconciliations

Reconcile company card activity against your ERP with Ramp

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What the source describes

Ramp's credit card reconciliation guide covers the manual process and then describes how Ramp reconciles Ramp data directly against QuickBooks Online and NetSuite inside the product, so variances surface without exporting to a spreadsheet. Its accounting agent auto-codes transactions across GL, department, class and location using merchant data and historical patterns, assigns a next step to each transaction so the review queue shows only what needs attention, and posts and auto-reverses accrual entries at period end.

Result or outcome

According to the source, high-confidence items are marked ready and synced on schedule, statement to ERP variances appear instantly in the same session, and a customer example (Construction One) replaced weekly statement chases with real-time tracking and automatic receipt matching.

How to run it

  1. Connect Ramp to QuickBooks Online or NetSuite and collect receipts for card charges, so the Accounting Agent can code transactions across GL, department, class and location.
  2. Work the review queue, where the agent assigns a next step to each transaction, and fix coding or missing receipts before items sync.
  3. Compare the card statement to ERP records in Ramp to see variances, or export both and paste them into the prompt on this page.
  4. Correct each missing, duplicate, amount or wrong-period item, confirm the opening balance equals last period's reconciled ending balance, and tie out to zero.
  5. Have a financial manager or controller review and approve the reconciled statement before it is used for reports.

Try it yourself

Copyable prompt

I need to reconcile the [card program] corporate card statement for [month] against our general ledger in [QuickBooks Online or NetSuite]. Below are two tables: the card statement transactions and the GL detail for the credit card liability account. Match them by amount, posting date within [number] days, and merchant name. List every unmatched or mismatched line and classify it as: missing in GL, duplicate in GL, amount difference, or posted to the wrong period. For each, suggest the fix and the GL account and department it most likely belongs to, and flag any item missing a receipt.

[paste card statement]
[paste GL detail]

Replace the [bracketed] placeholders. Remove client names, account numbers, and personal data before pasting into any AI tool.

What to review

Check auto-coded GL accounts, departments, classes and locations against receipts, especially for merchants that could fit more than one category. Confirm period-end accruals Ramp posts are reversed the next month and not double-counted when the original charges sync. Ramp's speed and accuracy figures are the vendor's own claims, and in-product reconciliation is described for QuickBooks Online and NetSuite, so confirm support for your ledger.

Related free download: Bank Reconciliation Cheat Sheet (Printable cheat sheet (PDF))

Source: Ramp Blog (vendor guide)

Not professional advice. This is general information, not accounting, tax, legal or financial advice. Check AI output yourself and consult a licensed professional for your situation. See our Terms of Use.

This entry summarizes a public source. Features, plans, and availability change, so confirm details with the vendor. Tool names are trademarks of their respective owners.

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