Prepare QuickBooks and Xero bank feeds for reconciliation with Booke AI
What the source describes
Booke AI explains that AI bank reconciliation matches bank feed lines to records, suggests categories and points out what does not add up, but finishing the month still requires the statement ending balance to agree and someone to sign off. Booke works inside existing QuickBooks Online or Xero bank feeds, categorizes supported transactions, matches them to records and documents, and leaves low-confidence, unusual or missing-document cases open for review. In QuickBooks Online it prepares the month and you reconcile; in Xero it can also reconcile the line types you configure.
Result or outcome
According to the source, Booke handles categorization and document matching for eligible bank feed lines and routes uncertain items to a review queue, so the bookkeeper answers the open questions and then completes the native reconciliation. The page lists pricing of $129 per month per business for AI Bookkeeper.
How to run it
- Connect Booke AI to your existing QuickBooks Online or Xero books so it works from the bank feeds already linked there.
- Let Booke categorize supported bank feed lines and match them to records and documents, and set which line types it may reconcile in Xero.
- Export the open review queue items with payee, amount, suggested category and stated reason, then run the prompt on this page against that list.
- Send the drafted questions to the client, attach missing documents, and clear the queue items once you have answers.
- Reconcile the month natively in QuickBooks Online or Xero against the statement ending balance, and have one person sign off on the result.
Try it yourself
Copyable prompt
You are helping me close out bank feed work for [client name] before I reconcile [account] for [month]. Here is a list of transactions still open in the review queue, with date, payee, amount, the suggested category and the tool's stated reason. For each item, tell me whether the suggestion looks reasonable given the payee and amount, what supporting document I should expect (invoice, bill, receipt, or none), and draft a short, friendly question I can send the client when information is missing. Finish with a checklist I must complete before comparing the ledger balance to the statement ending balance of [amount]. [paste review queue]
Replace the [bracketed] placeholders. Remove client names, account numbers, and personal data before pasting into any AI tool.
What to review
Have a statement for every account and check opening balances, since Booke notes a card or loan with no opening balance will not reconcile however good the matching is. Decide which accounts and line types may post without your approval. Confirm each suggested category against the payee and supporting document, and make sure the ledger agrees with the statement ending balance before signing off.
Related free download: Bank Reconciliation Cheat Sheet (Printable cheat sheet (PDF))
Source: Booke AI Hub (vendor blog)
Not professional advice. This is general information, not accounting, tax, legal or financial advice. Check AI output yourself and consult a licensed professional for your situation. See our Terms of Use.
This entry summarizes a public source. Features, plans, and availability change, so confirm details with the vendor. Tool names are trademarks of their respective owners.
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